General terms and conditions:
- All rates are subject to change. Notice of changes in rates will be given. New rates are applicable to all new booking enquiries done from the date they come into effect. For pending bookings that are not confirmed yet with a down payment, a reasonable decision time will be agreed.
- The rates for performances include the use of professional and versatile DJ gear.
- Rates are excluding a sound system & lighting. However, a sound system and/ or lighting can be arranged through one of our approved vendors, or through your wedding planner (if you have one).
- Any interruptions of the DJ performance (like speeches, other entertainment) count towards the performance time.
- A travel surcharge applies for performances at venues more than 1 hour driving distance away from Seminyak.
- A 50% non-refundable downpayment (force majeure events excluded) is required to confirm and secure each booking. The downpayment is due max. 7 days after booking confirmation. If the downpayment is not received within 7 days, the booking may be cancelled.
- The remaining balance has to be paid at the latest on the day before the wedding.
- A performance contract outlining the details of the performance can be made for every booking, upon request.
- After booking confirmation, you can shorten or extend the duration of the performance anytime as I will only ever accept one booking per day. The minimum rate for any booking is for a performance of up to 3 hours.
- It is possible to extend the performance on the spot if you wish and if that’s possible. Performance extensions on the spot have to be paid upfront in cash. The normal hourly rate applies.
- The maximum performance duration for any booking is 7 consecutive hours on one day.
- Electricity supply in Indonesia can be unreliable and the DJ equipment that is used, even though it is professional grade, is to a certain extent sensitive to low or fluctuating voltages. Most electronics are. Before the start of the performance, the voltage of the provided power supply is measured to check that it is (close to) 220 volts. If it is not, or if the voltage fluctuates during the performance, this might affect the proper operation of the DJ equipment and lead to malfunctions. This may lead to interruptions in the music. The DJ can’t be held responsible for this and no compensation is given for the time that no music can’t be played due to instability of the electricity supply. Generators usually provide a stable supply of 220 volt.
- Bali has a distinct annual dry and wet seasons with heavy precipitation in the months from November until March, and very little rain between April and October. For outdoor performances between 1 November and 31 March, the DJ booth/ table should be positioned in a covered location, or covered with for example a marquee to protect it from rain. This also has the benefit that the music can keep going without interruption if it starts raining.
- Even in the dry season from April until October, there is a chance of rain. For outdoor performances between 1 April and 31 October, the DJ booth/ table does not have to be covered. However, it will be accepted that if it starts raining, the DJ equipment will have to be moved to a covered location, and the music may stop temporarily while this is done. In such a scenario, no refund will be given for the time that no music is played.
- For any performance that starts before 6pm (before the sun sets), it is required that the DJ booth or DJ table is located in the shade, or that proper shade is provided. The DJ equipment will overheat and it is too difficult to see the computer screen if it is in direct sunlight.
- The client is responsible for any (inadvertent or deliberate) damage caused by any guest to the artist’s equipment which includes the DJ equipment, sound and lighting equipment.
Changes and cancellations
- The client shall inform Rob Soundz at the earliest opportunity of any relevant changes in the flight schedule, event rundown or other aspects relevant to the performance.
- In case the client reschedules / postpones the event (changes the date of the event), the 50% downpayment that has been made is forfeited, except in force majeure situations. This means that after you have confirmed your booking with a down payment, I block the date for you in my schedule and will decline any other booking inquiries that come in for that same date. If you subsequently decide to change the date of your wedding, the down payment is forfeited as I have already declined any other inquiries for the same date. If I am able to arrange a replacement booking for the original date (through any of the previous inquiries or a future one), your down payment can be transferred to the new date. This is not guaranteed until a down payment for the new booking has been received.
- In regards to changes or cancellations incurred by force majeure: both Rob Soundz and the client shall not be liable for any failure to perform its obligation here under, or any damages, caused by force majeure. In such case, force majeur events have to be proven.
- When a force majeure event occurs, the client shall have the choice to either reschedule the performance to a later available date at no extra charge, or to cancel the event and receive a 50% refund of any amounts paid (deposit and/ or balance) towards the DJ performance. This does not apply to equipment rentals.
- Force majeure events in this contract are: flight cancellations, flight delays so severe that Rob Soundz can not start his performance on time, strikes, epidemics, pandemics, terrorist attacks, floodings caused by a tsunami, earthquakes, any act by a public authority or any other event, beyond the control of Majestic and the client.
- Should the DJ be unable to perform due to severe illness or a family emergency, he will inform client about this at the earliest opportunity. In such case, the DJ will do his best to find a replacement DJ who is equally skilled. If that’s not possible, the client is entitled to choose one of the following options:
- cancel the performance and get a refund of any amounts paid (deposit and/ or balance).
- reschedule the performance to a later available date instead (free of charge)
- The artist is not entitled to change or cancel the performance for any other reason than sickness, family emergency or force majeure, unless the client agrees to this in writing.
- The client reserves the right to terminate the agreement without prior notice and penalty and will withhold the remaining fee payable in case of breach of any of these terms and conditions.
The following equipment is required for any performance. The cost of renting this equipment is added to the invoice or the equipment can be arranged through the venue or the wedding planner.
- A good quality, A-brand, well maintained sound system with at least two speakers and a minimum total power of 900 watt (2 x 450 watt) with two XLR cables provided at the DJ booth / table to connect the DJ equipment to the sound system.
- 2 power points (stop kontak) at the DJ table.
- A standard table, dimensions minimum 60 cm x 80 cm, preferably covered on the front and both sides with clean white or black fabric that reaches the ground. Or alternatively a DJ booth.
- It is preferred that at least one A-branded, high quality wireless microphone is provided and that it has fully charged or new batteries.
- The use of DJ equipment (also called ‘DJ decks’ or ‘DJ gear’) is always included and does not need to be rented separately.
Important remarks about music volume and curfew times
Almost all venues in Bali that host outdoor weddings have a curfew time for loud music, and sometimes there is also a curfew for indoor events. This time varies from venue to venue but is usually 10pm, 11pm or midnight. This means that the wedding party, my performance and the loud music that comes with it has to end at that time. It is important to check with your wedding venue what their curfew time is and to take this into account when making a rundown for the day. I recommend to schedule 2 to 3 hours of party time, which is usually the sweet spot for most people when it comes to how long they like to dance. Of course there are exceptions, particularly for younger crowds who may enjoy longer party time.
For example, if the curfew time is 10pm, it is suggested to schedule the party to start no later than 8pm, and if the curfew time is midnight, it is suggested to schedule the party to start anywhere between 9pm and 10pm.
Some venues are very strict about the curfew time and will not allow amplified music to be played even a minute past it. For this reason, and considering a closing song is typically played from start to finish (lasting 3 – 4 minutes on average), it is important to note that the music may finish one or a couple of minutes before the curfew time. As an artist, I am absolutely bound by these curfew rules and can’t break them under any circumstance. The rules surrounding this are strict in Bali.
Some venues may say that they allow the party to continue until later, beyond their normal curfew time. Often this means that the music volume still has to be turned down considerably at the curfew time which brings the energy down and effectively stops the party. Venues are not always clear about this restriction so it is highly recommend specifically asking for volume restrictions at any given time. This helps to have the correct expectation in advance and avoid unpleasant surprises.